You must apply for a passport and / or ID card in person at the embassy if it is not possible to submit the application through self-service or by post, or if it is the initial application of a passport and / or ID card. To apply at the embassy, a time must be booked in advance online.
Our consular hours are Mondays – Wednesdays between 13:00 – 16:00.
The application can be filled out at home and brought to the appointment, or filled in at the embassy during the appointment.
When applying at the embassy in person, the state fee can be paid by card or Interac e-transfer. Cash and cheques are not accepted. If the state fee has been paid by Interac e-transfer, a receipt confirming the payment of the state fee must be presented.
The state fee depends on both the method of application and the place where the document is to be received. The state fee is subject to change due to the fluctuating exchange rate between the Canadian dollar and the Euro.
More information on state fees here.
The document photo must be sent by e-mail to the Estonian Police and Border Guard (PPA) firstname.lastname@example.org . The e-mail must include the first and last name of the person in the photo and their Estonian personal identification code or date of birth. It is not possible to take the document photo at the embassy. If the applicant does not use e-mail themselves, someone else (e.g. a photographer) can send the photo on his / her behalf. The PPA does not accept hard-copy photos.
The photo should be:
More detailed requirements and instructions are provided on the PPA website.
The initial application for an Estonian Citizen’s passport and ID-card should be submitted in person to the Embassy of Estonia in Ottawa or at the premises of Honorary Consulate during the visit of the representative of the Embassy.
The following documents must be presented for an initial passport:
All supportive documents should be in Estonian, English, or Russian. An official translation is required if the supporting documents of your application are in other languages. Only notarized and officially legalised/authenticated/apostilled copies of supporting documents are accepted.
Please note that all documents issued in Canada (e.g. birth- & marriage certificates, etc.) which are meant to be used in Estonia should be authenticated by Global Affairs Canada and then legalized by the Embassy of Estonia. For more information, please read about the legalization of documents.
If you are applying for the initial passport of children under 15-years of age and one of the parent/guardian is not an Estonian citizen, consent from the other parent/guardian is required. If you are divorced and/or you have single custody right over the child, the Court Order to prove such right has to be presented. Please ensure that you also provide a signed photocopy of the other parent’s passport.
It is possible to apply for an initial passport and/ or ID-card for a child under the age of 12 years by mail. In this case, the application should be sent directly to the Estonian Police and Border Guard Board. For more information visit their website.
Passports can be picked up from the Embassy in Ottawa or at the Estonian honorary consulates in Edmonton, Halifax, Montreal, Quebec, Toronto, or Vancouver.
ID cards can be picked up from the Embassy in Ottawa or at the Estonian honorary consulates in Edmonton, Halifax, Toronto, or Vancouver.
The desired pick up location should be written on the application under “place of issue.” Once the documents have arrived at the embassy or honorary consulate, the applicant will be contacted by e-mail or telephone. You can find the contacts of honorary consuls here.
The passport and / or ID card of a child under the age of 15 is issued only to the child’s legal representative (parent or guardian) or a person authorized by him or her at the time of application.
Citizens of at least 15 years of age are issued a passport and / or ID card in person or at the request of an authorized representative.
You can authorize another person to pick up your passport and / or ID card. This can only be done if the authorization is submitted with the application in person at the embassy or at a PPA service on site in Estonia.
Upon receipt of the document, the authorized person must present a valid Estonian identity document and the applicant’s old passport and / or ID card must also be accompanied.
If a parent wishes to collect the passport and / or ID card of a child over the age of 15, the child must make an authorization to the parent on the spot together with the application.
Upon expiration of an Estonian passport, one should apply in person at the Embassy of Estonia in Ottawa or at the premises of an Honorary Consulate during the visit of the representative of the Embassy.
For a renewal passport and/or ID-card, the following documents should be submitted:
You can also renew a passport and / or ID card by post. It is possible to apply for a passport renewal by mail only in the case when the person has already received one biometric passport containing fingerprints and less than 6 years have passed since the issuance of that passport. Fingerprinting is not necessary for ID-card applications. In both of these cases, the application should be sent directly to Estonian Police and Border Guard Board. For more information, visit their website.
A correctly completed application and a receipt confirming the payment of the state fee must be sent directly to Estonia by regular mail:
Police and Border Guard Administration
Pärnu mnt 139
Before submitting the application, we recommend that you read the instructions for filling in the application form on the PPA website here.
It is most convenient to order new documents through the self-service portal of the Police and Border Guard Board website. Self-service can be accessed via ID card, mobile ID or Smart-ID. You can order both a passport and an ID card.
If, when logging in to the self-service, a message is received stating that the applicant must provide fingerprints, this can be done at the PPA services and / or Estonian foreign missions. In Ottawa, fingerprints can be given at a consular appointment Monday – Wednesday between the hours of 13:00 – 16:00. Once fingerprints have been provided, you can continue to apply for a passport using self-service. You do not have to give fingerprints to apply for an ID card.
If applying through the self-service portal, the state fee must be paid directly to the Estonian Police and Border Guard in Euros. Their website explains how to pay the state fee and the state fee amounts.